Contactless Booking
Powered By Ronspot
Workspace Planning
Park - Work - Collaborate
Managing & Optimize Spaces
Ronspot is a workplace management platform designed to simplify hybrid office operations and maximize the value of every square foot. Employees can book desks, meeting rooms, and parking spaces through a single mobile or web app, with interactive maps, live calendars, and automatic calendar invites creating a seamless user experience.
Gain real-time visibility into who is onsite, how spaces are used, and where capacity is being wasted, enabling data-driven decisions on space planning, moves, and return-to-office strategies.
Ronspot integrates with tools such as Microsoft Teams, Outlook, HR systems, access control, Wi-Fi check-ins, and occupancy sensors to automate check-ins, release no-shows, and capture accurate attendance data. Advanced analytics dashboards track utilization trends, support ESG and cost-reduction initiatives, and help right-size real estate portfolios. Enterprise-grade security, SSO, role-based access, and audit logs ensure governance and compliance at scale.
By unifying bookings, insights, and operations in one platform, Ronspot reduces administrative overhead, improves employee experience, and turns workplace data into a strategic asset.
19%
Average Performance
Gain
73%
Employees Reporting Higher Productivity
75%
Reduced Administrative Overhead
Solving the Hybrid Workspace
+
=
Improved Experience
Administrative Efficiency
Save Real Estate Costs
Optimizing the workplace through smart booking tools boosts performance by 19% and eliminates the 47-minute weekly search for parking.
This seamless experience drives higher employee satisfaction while reducing friction and daily frustration in hybrid models.
Cut workspace admin workload by 75% with automated scheduling and booking controls.
Automation reclaims 35–40 hours per month that facilities teams usually waste on manual parking issues, allowing them to refocus on core strategy.
Implement hybrid space management to slash operating costs by ~30% and boost efficiency by 25%.
Ronspot helps cut the 15-20% of unused space typically caused by no-shows and a lack of visibility
Manage Spaces
The hybrid workspace makes finding a parking spot, desk, and conference room an adventure. Simplify the process eliminating ghost bookings and optimzed workspaces.
Automation Efficiency
Your office workspace should run automatically with checks and balances. Build automated rules, check-ins and bookings for accurate occupancy metrics and questionable behavior.
Workspace Insights
The hybrid workspace required information to balance space availability and operational demand. Identify space limitations or excess to optimize your real estate budget.
Workspace Connect
Outlook/Google Connect
Integrate your corporate schedule and productivity tools for seamless operation. Book using the tools your teams use daily for quick adoption.
Building Connect
Integrate your access control, desks and meeting room sensors, and parking gates out of the box. Create a seamless experience from entrance to exit.
HR Connect
Integrate your employee and IT system for fast implementation. Manage and Validate time & attendance based on booking and office occupancy.
Workplace Insights = Better Experience
Actionable Insights
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Unlock team behaviour patterns from attendance and booking data.
Evaluate Spaces
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Track meeting room and desk usage and trends based on booking and sensor data.
Optimise Hybrid Strategy
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Understand trends in office attendance and policy adherence over timensor data.
Justify Workspace Requirements With Data
Decisions Backed by Data
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Move from guesswork to insight with occupancy reporting
Adapt With Ease
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Plan moves, redesigns, and space changes alongside workplace teams
Big Operations Cost Savings
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Optimise and reduce energy, cleaning & food costs based on actual attendance and usage
Coordinate and Create Spaces Teams Need
Smart Space Planning
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Set your teams up for success with smart space planning. Adjust neighborhoods and collaboration zones as your workplace evolves.
Optimized Room Management
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Get more from every room. Book your favourite spaces, avoid double-bookings, right-size meetings, add services — all from a single view.
Hands Free Proof of Presence
Hands Free Proof of Presence
Bluetooth Beacons
Beacons are strategically placed around the building to designate a location.
No Wi-Fi required.
Smart Tags
Staff, equipment, or resources are provide a smart tag to capture start and end time, and duration.
Wi-Fi Gateway
Wi-Fi Gateways are stragically placed in the building and tranmits the captured data to the cloud.
Foot Counters
Monitor and capture real-time occupancy reporting for marketing and security planning.
Dashboard
The actual performance data is compared against the scope requirements for hands free compliance scoring.
Alerts & Reporting
The system provides automated alerts and reporting increasing productivity and saving facility managers 10 hours per week.
The MCR Group implemented Contactless FM Powered By Exact Comms contactless FM compliance system into multiple sites to monitor our cleaning compliance rates. After a very successful trial period the system has impressed us greatly. We now have plans to implement the system further, monitoring our asset usage, such as ride-on cleaning machines, as well as staff compliance and T&A records in additional sites in the coming months.
Seamus Magennis - The MCR Group
Soft services director
