Contactless FM
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Improve the Hybrid Experience
Workspace Governance & Compliance
Plan smarter. Operate with proof. Stay compliant.
Workspace governance ensures that every space, resource, and service in your environment is used as intended—and that compliance is provable, not assumed.
Modern organizations manage far more than desks. They manage people movement, shared resources, third-party services, and regulatory risk across constantly changing work patterns. Governance is the system that keeps all of it aligned.
What Workspace Governance Covers
Effective governance connects planning, usage, and verification across the entire workplace:
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Workspace planning to align space supply with real demand
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Parking management to control access, availability, and utilization
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Desk management to support hybrid work without wasted capacity
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Meeting room booking with visibility into actual vs. scheduled use
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Occupancy management to maintain safety, efficiency, and compliance
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Proof of presence to verify that people and services were physically where they were required to be
Together, these functions create a single source of truth for how your workplace actually operates.
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Why Compliance Breaks Down
Most organizations already have planning and booking tools. Compliance fails because those tools assume behavior instead of verifying it.
Phantom bookings waste space and cost money. Savvy employees book a space to demonstrate they went to the office and next show. Validate bookings for clear attendance and space utilization.
Booked spaces that were never used
Validating staff and vendor services in 2025 is beyond a sign in sheet in the restroom. Without a systematic process, organizations are spending more on facility services.
Staff and vendors marked “on-site” without proof
Logs and badge swipes don't get the full picture. One person opens the door and lets ten people in the building, being nice. This tag along practice makes it impossible to know who is in the building.
Occupancy reports based on estimates or badge swipesame
Manual logs don't provide accountability or visibility to services performance. On average, 30-40% of services are not delivered and manual logs don't provide any concrete evidence.
Audits built on logs instead of evidence
Desk Booking
Give your employees the ability to select and book themselves a desk from an interactive map, directly from the mobile app.
Meeting Room Booking
Help your employees schedule meetings by selecting an available timeslot from a live calendar and sending calendar invites to participants automatically.
Parking Management
Office parking management system has been specially designed to help companies with more employees than parking spaces available.
Validate FM Service
Hands-free validation and quality assurance of service delivery improving staff performance, delivery consistency, and client satisfaction.
Asset Management
Monitor equipment and resources to ensure full utilization capturing equipment location, hours, and improved data backed maintenance.
Time & Attendance
Automate time & attendance streamlining the capture of data, eliminating manual entry and human error, and simplifying the process for facility workers.
The MCR Group implemented Contactless FM Powered By Exact Comms contactless FM compliance system into multiple sites to monitor our cleaning compliance rates. After a very successful trial period the system has impressed us greatly. We now have plans to implement the system further, monitoring our asset usage, such as ride-on cleaning machines, as well as staff compliance and T&A records in additional sites in the coming months.
Seamus Magennis - The MCR Group
Soft services director
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